Article 3 - Fiscal Management

The District may engage a real estate agent to sell real property designated by the Board of Education as surplus and/or negotiate on behalf of the Board for new sites. The appointment of a real estate agent will be open to full-time licensed agents or brokers with preference given to those agents residing within the District's boundaries. The appointment of a realtor to represent the District will take place in the following manner: A request for proposals (RFP) will be solicited by the District Purchasing Department in compliance with applicable laws and regulations. This RFP will include...

Sales persons are not permitted to call on teachers or other school staff members without authorization from the school administration. School principals may give permission to sales representatives of educational products to see members of the school staff at times that will not interfere with the educational program. The Weber School District reserves the right to determine when and how representatives of vendors are received by its employees; however, in all instances, vendor representatives are to be treated with courtesy and fairness.

References: State Law 53-6-18 The Board of Education gives approval to the Superintendent to issue checks for payment of goods and services for items purchased that are within the approved limits of the Weber District Procurement Policy without previous Board approval. All such payments will be itemized and presented each Board meeting with the regular claims. "No purchase shall be made and no indebtedness shall be incurred by any officer or employee of any school district without the approval and order of the Board of Education of such district. The approval and order of the Board of...

Prior to payment for goods and services, all items received as the result of written purchase orders, shall be examined and checked to insure that the vendor has complied with all terms and conditions which are specified in the purchase order. Payment for goods and services shall be in accordance with the conditions of the purchase order contract and upon satisfactory evidence that the vendor has delivered the merchandise or that the service has been performed, as stipulated in the purchase order or agreement. The Board of Education gives approval to the Business Administrator to issue checks...

School District Policy, as well as Utah State Law, imposes particular requirements for the different dollar amounts of purchases. It is unlawful and a violation of District policy to intentionally structure a purchase to evade any of the thresholds set out in this policy, and such actions are subject to criminal penalties and District disciplinary action. Such unlawful actions typically would involve avoiding a threshold by dividing a procurement purchase into one or more smaller purchase, dividing an invoice or purchase order into two or more invoices or purchase orders, or making smaller...

PURPOSE AND PHILOSOPHY The purchasing of all equipment, supplies and related services shall be made in compliance with the statutes of the State of Utah. POLICYNo purchase shall be made and no indebtedness shall be incurred by an officer or employee of any school district without the approval and order of the Board of Education of such district. The approval and order of the Board of Education may be satisfied in one or two methods: 1 - The Board may approve in the school district budget and appropriation for identified purchases, and once these appropriations are approved in the budget,...

It is the policy of the District that business travel must be approved in advance by an appropriate supervisor, Assistant Superintendent or the Superintendent as outlined below.  Employees traveling on District business are representatives of the District and are expected to maintain a high level of professionalism and follow all of the District’s policies. Employee expenses for approved travel including Administrative Professional Development funds will be paid or reimbursed when properly documented by the employee and submitted to and approved two weeks in advance by the appropriate...

References: Utah Code Annotated 53-6-20 Sale of Real Property Whenever the Board of Education determines that any real property belonging to the Weber School District is no longer needed or necessary for the best interests of the District, such property shall be sold in accordance with the statutes of the State of Utah. Sale of Non Personal Property Whenever the Board of Education determines that non personal property belonging to the Weber School District is no longer needed or necessary for school purposes, the property will be sold in accordance with the statutes of the State of...

The financial books and accounts of the district shall be audited annually by an independent certified public accounting firm, in conformance with prescribed standards and legal requirements. The appointment of an independent auditor by the Board of Education will be open to any qualified certified public accounting firm. The initial selection of an auditor will be completed by the following process: A Request For Proposal (RFP) will be solicited by the District Purchasing Department in conformance with applicable laws and regulations. This RFP will include all necessary specifications as...