Article 3 - Fiscal Management

3240 - Disposal of School Property

PURPOSE AND PHILOSOPHYThe purpose of this policy is to ensure the lawful, transparent, and fiscally responsible disposal of school district property that is no longer required to meet the educational needs or operational interests of the Weber School District. The District is committed to managing public assets in a manner that complies with Utah law and protects the public trust. The Board of Education recognizes that all district property is held in trust for the benefit of students and the community. When property becomes surplus, the Board believes it should be disposed of in a manner...

Disposal of School Property

3110 - Preparation of the Budget Document

PHILOSOPHY AND PURPOSEThe Weber School District Board of Education (WSD and/or District) recognizes the importance of the budget. It is arguably the most important publication that the District presents to its local citizenry. The budget is an expression of the District’s operating and financial intent for the upcoming fiscal year. The budget serves as a guide and control of educational operations while protecting local resources and promoting financial accountability and transparency. POLICYThe budget is a product of research and careful planning and outlines, in detail, estimated...

Preparation of the Budget

3300- Procurement

PURPOSE AND PHILOSOPHYThis policy governs procurement by the District. To “procure” means to acquire a procurement item through a procurement. “Procurement” means acquisition of a “procurement item” through an expenditure of public funds, or an agreement to expend public funds. A “procurement item” includes an item of personal property, a technology, a service, or a construction project. The procurement process consists of all functions that pertain to the obtaining of a procurement item, including preparing and issuing a solicitation, conducting a standard...

3370 - Time and Effort

PHILOSOPHY AND PURPOSEThe purpose of this policy is to establish guidelines and procedures for documenting and certifying the time and effort of employees working on federal awards, ensuring compliance with the requirements outlined in 2 CFR 200.430 (a)(1). The school district is committed to maintaining accurate and consistent records of time worked on federally funded projects and to ensuring that employees are compensated in accordance with their actual work on these projects. This policy aims to promote transparency, accountability, and responsible use of federal funds following...

3250 - Donations and Gifts

PURPOSE AND PHILOSOPHYThe Board of Education of Weber School District welcomes and appreciates financial and in-kind donations made by parents, citizens, businesses, and community organizations that promote, strengthen, and enhance school programs. The Board of Education is committed to ensuring that donations are accepted and used in compliance with state and federal laws and regulations. This policy provides guidance both to members of the community making donations as well as to school officials receiving them. POLICYWeber School District is committed to working effectively with...

3360 - District Real Estate Representative

The District may engage a real estate agent to sell real property designated by the Board of Education as surplus and/or negotiate on behalf of the Board for new sites. The appointment of a real estate agent will be open to full-time licensed agents or brokers with preference given to those agents residing within the District's boundaries. The appointment of a realtor to represent the District will take place in the following manner: A request for proposals (RFP) will be solicited by the District Purchasing Department in compliance with applicable laws and regulations. This RFP will...

District Real Estate, District Real Estate Representative

3340 - Policy on Accounts Payable

References: State Law 53-6-18 The Board of Education gives approval to the Superintendent to issue checks for payment of goods and services for items purchased that are within the approved limits of the Weber District Procurement Policy without previous Board approval. All such payments will be itemized and presented each Board meeting with the regular claims. "No purchase shall be made and no indebtedness shall be incurred by any officer or employee of any school district without the approval and order of the Board of Education of such district. The approval and order of the Board...

Accounts Payable, Policy on Accounts Payable

3320 - Paying for Goods and Services

Prior to payment for goods and services, all items received as the result of written purchase orders, shall be examined and checked to insure that the vendor has complied with all terms and conditions which are specified in the purchase order. Payment for goods and services shall be in accordance with the conditions of the purchase order contract and upon satisfactory evidence that the vendor has delivered the merchandise or that the service has been performed, as stipulated in the purchase order or agreement. The Board of Education gives approval to the Business Administrator to issue...

Paying for Goods and Services

3310 - Bidding Requirements and Purchase Limits

School District Policy, as well as Utah State Law, imposes particular requirements for the different dollar amounts of purchases. It is unlawful and a violation of District policy to intentionally structure a purchase to evade any of the thresholds set out in this policy, and such actions are subject to criminal penalties and District disciplinary action. Such unlawful actions typically would involve avoiding a threshold by dividing a procurement purchase into one or more smaller purchase, dividing an invoice or purchase order into two or more invoices or purchase orders, or making...

Bidding Requirements, Purchase Limits

3260 - District Business Travel and Expense Reimbursement

It is the policy of the District that business travel must be approved in advance by an appropriate supervisor, Assistant Superintendent or the Superintendent as outlined below. Employees traveling on District business are representatives of the District and are expected to maintain a high level of professionalism and follow all of the District’s policies. Employee expenses for approved travel including Administrative Professional Development funds will be paid or reimbursed when properly documented by the employee and submitted to and approved two weeks in advance by the appropriate...

District Business Travel, Expense Reimbursement

Article 3 - Fiscal Management

Article 3 - Fiscal Management

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