Article 3 - Fiscal Management

3240 - Disposal of School Property

PURPOSE AND PHILOSOPHYThe purpose of this policy is to ensure the lawful, transparent, and fiscally responsible disposal of school district property that is no longer required to meet the educational needs or operational interests of the Weber School District. The District is committed to managing public assets in a manner that complies with Utah law and protects the public trust. The Board of Education recognizes that all district property is held in trust for the benefit of students and the community. When property becomes surplus, the Board believes it should be disposed of in a manner...

Disposal of School Property

3110 - Preparation of the Budget Document

PHILOSOPHY AND PURPOSEThe Weber School District Board of Education (WSD and/or District) recognizes the importance of the budget. It is arguably the most important publication that the District presents to its local citizenry. The budget is an expression of the District’s operating and financial intent for the upcoming fiscal year. The budget serves as a guide and control of educational operations while protecting local resources and promoting financial accountability and transparency. POLICYThe budget is a product of research and careful planning and outlines, in detail, estimated...

Preparation of the Budget

3300- Procurement

PURPOSE AND PHILOSOPHYThis policy governs procurement by the District. To “procure” means to acquire a procurement item through a procurement. “Procurement” means acquisition of a “procurement item” through an expenditure of public funds, or an agreement to expend public funds. A “procurement item” includes an item of personal property, a technology, a service, or a construction project. The procurement process consists of all functions that pertain to the obtaining of a procurement item, including preparing and issuing a solicitation, conducting a standard...

3370 - Time and Effort

PHILOSOPHY AND PURPOSEThe purpose of this policy is to establish guidelines and procedures for documenting and certifying the time and effort of employees working on federal awards, ensuring compliance with the requirements outlined in 2 CFR 200.430 (a)(1). The school district is committed to maintaining accurate and consistent records of time worked on federally funded projects and to ensuring that employees are compensated in accordance with their actual work on these projects. This policy aims to promote transparency, accountability, and responsible use of federal funds following...

3250 - Donations and Gifts

PURPOSE AND PHILOSOPHYThe Board of Education of Weber School District welcomes and appreciates financial and in-kind donations made by parents, citizens, businesses, and community organizations that promote, strengthen, and enhance school programs. The Board of Education is committed to ensuring that donations are accepted and used in compliance with state and federal laws and regulations. This policy provides guidance both to members of the community making donations as well as to school officials receiving them. POLICYWeber School District is committed to working effectively with...

3360 - District Real Estate Representative

PROCEDURE The District may engage a real estate agent (agent) to sell real property designated by the Board of Education as surplus and/or negotiate on behalf of the Board for new sites. The appointment of a real estate agent will be open to full-time licensed agents or brokers with preference given to those agents residing within the District's boundaries. The appointment of a realtor to represent the District will take place in the following manner: A request for proposals (RFP) will be solicited by the District Purchasing Department in compliance with applicable laws...

District Real Estate, District Real Estate Representative

3260 - District Business Travel and Expense Reimbursement

It is the policy of the District that business travel must be approved in advance by an appropriate supervisor, Assistant Superintendent or the Superintendent as outlined below. Employees traveling on District business are representatives of the District and are expected to maintain a high level of professionalism and follow all of the District’s policies. Employee expenses for approved travel including Administrative Professional Development funds will be paid or reimbursed when properly documented by the employee and submitted to and approved two weeks in advance by the appropriate...

District Business Travel, Expense Reimbursement

3220 - The Conduct of an Independent Financial Audit

The financial books and accounts of the district shall be audited annually by an independent certified public accounting firm, in conformance with prescribed standards and legal requirements. The appointment of an independent auditor by the Board of Education will be open to any qualified certified public accounting firm. The initial selection of an auditor will be completed by the following process: A Request For Proposal (RFP) will be solicited by the District Purchasing Department in conformance with applicable laws and regulations. This RFP will include all necessary specifications...

Financial Audit, Conduct of an Independent Financial Audit

3200 - Accounting System

The Business Administrator shall provide for and recommend a system of accounts for use by the School District which conforms with the principles, practices, and codes as established by the Federal Government and State Department of Education.

Accounting System

3130 - Investment Policy

PURPOSE AND PHILOSOPHYWeber School District believes in securing the maximum public benefit from the the deposit and investment of district funds. POLICYWeber School District shall follow the State Money Management Act cited in Utah Code 51-7. PROCEDURES Weber School District shall invest its funds in a fiscally prudent manner. The following priorities shall be followed: safety of principal, cash flow, liquidity, and then yield. The district shall allocate interest earnings or losses as they are realized, not less than annually. Maturity of investments in operating...

Money Management Act, Investment Policy

Article 3 - Fiscal Management

Article 3 - Fiscal Management

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