1. PURPOSE AND PHILOSOPHY
   The purpose of this policy is to establish consistent procedures for the payment of goods and services, ensuring fiscal accountability, proper internal controls, and the timely processing of vendor payments in accordance with District procurement requirements. The District is committed to responsible stewardship of public funds, maintaining positive and professional relationships with vendors, and ensuring that all payments are made only after verification that goods and services have been received in accordance with approved purchase orders or contractual agreements. The District further supports efficient processing of invoices while maintaining appropriate financial oversight and transparency.
   
   
2. POLICY
   The Weber School District Board of Education authorizes payment for goods and services that have been properly procured in accordance with District procurement policy and approved budgetary limits. Payments shall be made only upon satisfactory verification that goods have been received or services rendered as specified in the purchase order or agreement. The Business Administrator is authorized to process payments within approved procurement limits, subject to Board review. All payment activities shall comply with established internal controls and be reported to the Board of Education on a regular basis.
   
   
3. PROCEDURES 
   1. Prior to payment for goods and services, all items received as the result of written purchase orders, shall be examined and checked to ensure that the vendor has complied with all terms and conditions which are specified in the purchase order.
   2. Payment for goods and services shall be in accordance with the conditions of the purchase order contract and upon satisfactory evidence that the vendor has delivered the merchandise or that the service has been performed, as stipulated in the purchase order or agreement.
   3. The Board of Education gives approval to the Business Administrator to issue checks for payment of goods and services for items purchased that are within the approved limits of the Weber District Procurement Policy.  All such payments will be itemized and presented each Board Meeting. 
   4. Vendor's inquiries and invoices for payment are to be promptly processed by school district staff. Procedures for processing vendor payments during the summer months when school staff is reduced will be reviewed periodically by district office and school staff, and amended when necessary to provide prompt payment.

Approved by the Board 06/1999