1. Camera Location, Operation and Control
   All school district grounds, buildings and property including buses for district purposes may be equipped with video security cameras.  Video equipment may be placed in any area where there is not a reasonable expectation of privacy, including but not limited to parking lots, entrances, exits, hallways, offices, gymnasiums, stages, cafeterias, libraries, storage areas, and other public shared or common spaces.
   
   • 1.1 There is no reasonable expectation of privacy in a person’s office and/or classroom.  However, a camera will not be placed in a classroom or office without first gaining approval from the superintendent or designee.
   • 1.2 Video security cameras shall not be placed to monitor areas where there is a reasonable expectation of privacy, specifically locker rooms and restrooms.
   • 1.3 Only individuals with written authorization by the superintendent or designee shall have access to video security cameras, monitors, or monitoring tools and be permitted to operate the controls.  Authorizations can be requested through the superintendent or designee.
   • 1.4 Video security cameras shall monitor and/or record only video images. 
     In accordance with federal and/or state laws, audio shall only be monitored or recorded by video security camera when permissible by law.
   • 1.5 Special requests (outside the normal, day to day operation) to use video security shall be submitted to the superintendent or designee for review and approval.  The request to use such equipment should be set forth in writing and contain the following points:
     • 1.5 A. Why the equipment is needed, including supporting data;
     • 1.5 B. The time period the equipment will be used;
     • 1.5 C. The date of the request; and,
     • 1.5 D. The name, title, and signature of the requester.
   
   The superintendent or designee shall consult with the principal and/or elementary and secondary executive directors in matters involving students and with the director of Human Resources in matters involving employees. 
   
   
2. Use of Video Recordings
   The district may use video security cameras and the resulting recordings for any lawful purpose.  The following purposes are expressly authorized:
   • 2.1 The promotion of a safe and orderly school environment;
     2.2 Student and employee discipline proceedings;
     2.3 The protection of district property;
     2.4 Adherence to all district legal and administrative directives; or,
     2.5 Inquiries and proceedings relating to law enforcement.
     Other users must be authorized by the superintendent or designee.
     
     
     
3.  Protection of Information and Disclosure
   • 3.1 Live Stream Video Monitoring:
     
     • 3.1 A. Live stream video monitoring is defined as the viewing of the active cameras in and around school grounds live as the event is occurring and does not include the viewing of archival data of any kind.
     • 3.1 B. Only district or school administration, school resource officers, and other members of law enforcement as allowed through a memorandum of understanding, shall have access to live stream video monitoring devices while they are in operation.
     • 3.1 C. Live stream video monitoring should be in controlled access areas and shall be viewed on a need-to-know basis only, and in such a manner as to avoid public viewing.
   • 3.2 Archival Video Monitoring
     
     • 3.2 A. Archival video monitoring is defined as the viewing of any recording of a past time period from the video security system archives.
     • 3.2 B. Only district or school administration and school resources officers who are acting for school purposes may view archival recordings on a need-to-know basis.  This may include the promotion of a safe school environment, student and employee discipline, protection of district property, adherence to district legal and administrative directives, and inquiries and proceedings relating to law enforcement concerning staff and student activity within the district.
     • 3.2 C. Inquiries concerning the viewing of archival data from security recordings from law enforcement agencies concerning investigations outside of the district are subject to the Family Educational Rights and Privacy Act (FERPA) policy guidelines.
   • 3.3 Archival Video Collection
     
     • 3.3 A. Archival video collection is defined as the collection of any type of media device with data from the video security system.
     • 3.3 B. The district will retain custody and control of all original video recordings not provided to law enforcement.  With the exception of records retained for criminal, safety, discipline, or security investigations or evidentiary purposes, the district will maintain recordings for a minimum of fourteen (14) consecutive calendar days.  The district will make reasonable efforts to ensure the security of recordings in its custody and ensure their safe and secure disposal.
     • 3.3 C. Only district or school administration and school resource officers who are acting as school officials may make copies of recordings on a need-to-know basis.  This may include the promotion of a safe school environment, student and employee discipline, protection of district policy, adherence to district legal and administrative directives, and inquiries and proceedings relating to law enforcement concerning staff and student activity within the district.
   • 3.4 Release of Security Video to Individual or Entity Outside of the School District
     
     • 3.4 A. Video archives concerning student activity at the District is considered an educational record and is controlled by the Family Educational Rights and Privacy Act (FERPA) policy guidelines.
       
       • Video archives displaying student victims or students violating school rules are considered educational records.  Parents/Guardians have a right to review educations rights of their children.  Video archives of other students shown in the video who are not part of the violation (bystanders) are not considered educational records.
       • Release of video archives to law enforcement agencies may be done with:
         
         • A lawful order of the court; or,
         • A decision by the superintendent or designee that the information is necessary to protect the immediate health or safety of students or other individuals.
     • 3.4 B. Video archives concerning employees of the district are considered employment records and are subject to rules of the Government Records Access and Management Act (GRAMA).  Requests for these must be made through The Human Resources Department.
     • 3.4 C. Archival video should not be exported and/or posted to any video hosting websites whether (i.e. YouTube, WeberTube, TeacherTube, etc.) under any circumstances.  This is considered an unauthorized release of student and/or employee data and is in violation of district policy.
       
       
4. Notice of Use of Video Systems
   
   • 4.1 Signs advising the public of the presence of video security equipment may be posted.
   • 4.2 Students and their parents/guardians shall be informed in writing by the district each year that the district may monitor activity at designated monitoring points.
   • 4.3 All staff shall be informed of the district’s video security policy and procedures by district or school administration.
     
     
5. Applicability
   This procedure does not apply where a law enforcement agency presents an order of the court authorizing the agency’s installation of video or audio security on district property. 
   
   This procedure does not apply to the monitoring or use of the district’s technology system which is governed by Board Policies and Procedures.
   
   
6. Review
   The effectiveness of the video security operations shall be reviewed annually by the superintendent or designee.  This procedure replaces all prior procedures or protocols. 

Approved by the Board 12/04/2013