Principals shall have the responsibility for building security and issuing of keys. Key control procedures should be reviewed with employees annually. The following guidelines are to assist in the management of the building security program.

1. Key Policy
   
   Keys will be issued to school employees to enable access to the building and to those areas and equipment as deemed necessary by the principal. Keys should be signed out as needed and checked in when there is no longer a justified need. All keys must be checked in at the end of the school year as part of the check out procedure. Keys may be reissued as required.
   • 1.1 School master keys may be issued to:
     
     

     SCHOOL MASTER KEYS (Outside/Inside)	ZONE OR AREA MASTER KEYS
     ELEMENTARY A. School Administrators B. Full Time Custodians C. Head Secretary	ELEMENTARY A. Lead Teacher (Approved by district administrator)
     JUNIOR HIGH A. School Administrators B. Full Time Custodians C. Head Secretary D. School Resource Officer	JUNIOR HIGH A. Coaches (To be checked out during season)
     HIGH SCHOOL A. School Administrators B. Full Time Custodians C. Head Secretary D. School Resource Officer E. Athletic Director F. Assistant Athletic Director G. Student Body Advisor	HIGH SCHOOL A. Coaches (To be checked out during season) B. Bookkeeper C. Drivers Education Coordinator

     
     
     
   • 1.2 Most buildings are keyed and alarmed by zones; for example: Applied Technology zone, Athletic zone, etc. Keys to specific zones may be authorized by the principal. Buildings which are not keyed to zones require principals to determine who shall have access and what access keys are necessary. Persons needing to access the building or zones in a school must make requests on the key check out form obtained from school principal. The principal may authorize the request and have the custodian issue the key. The form should be signed off when the key is returned.
   • 1.3 Keys shall not be issued to persons, who are not employees of the school district including students, PTSA, etc.
   • 1.4 Personnel should not allow other employees to use the district keys assigned to them without the permission of the Principal. District personnel should not allow anyone else to use their district keys including students, PTSA, etc.
   • 1.5 Part time custodians must check in keys each night.
   • 1.6 Loss of keys must be reported immediately. Each employee who is issued a key will complete a “Key Tracking Form.” Employees are responsible to maintain possession of keys at all times.
     
     ADMINISTRATORS/SUPERVISORS ARE ACCOUNTABLE TO CHECK OUT AND RETURN KEYS.
     Head custodians will issue keys and complete the Key Tracking Form under the direction of the principal.
     Loss of keys must be reported immediately to the administrator/supervisor.
     
     
   • 1.7 The District Maintenance Shop has the only authorized key duplicating machine. All duplication of keys must be requested through the district maintenance department and duplicated only by the district locksmith.
   • 1.8 All locks must be keyed to the district grand master no exceptions. When emergencies occur, employees authorized to have grand masters must be able to access all areas of all district buildings. School principals and head custodians should likewise have access to all areas of their school to facilitate access in emergencies.
   • 1.9 Grand Master Keys will only be issued to persons authorized by the Superintendent.
     
     

     DISTRICT GRAND MASTER (Those designated by Superintendent)   A. Superintendency B. Executive Directors/Supervisors C. Information Technology Director D. Information Technology Support Technicians E. Career and Technical Education Director F. Career and Technical Education Coordinators G. Maintenance Supervisor and Maintenance Employees H. Custodian Supervisor and Itinerants I. Transportation Supervisor J. Warehouse Personnel

     
     
     
   • 1.10 Failure to follow these instructions will be in violation of Weber School District Policy #2250 “Key Security Procedures and Facility Security,” and could result in disciplinary action according to Weber School District Policy #7900, suspension or Termination of District Employees and Corrective Action.”
   • 1.11 Failure to follow these instructions may also result in substantial financial loss to the district including the cost of re-keying buildings. The district reserves the right to seek damages if an employee’s knowing violation of these instructions results in a financial loss to the district.
2. Facility Security Policy
   
   Persons who have keys are responsible for security in those areas to which they have access. Employees shall not loan keys to other employees or students.
   
   
   • 2.1 Employees are not authorized to have any district keys duplicated or replace district locks with private locks and keys. Employees who copy keys or have unauthorized keys in their possession are disregarding this policy and are subject to appropriate disciplinary action which may include criminal prosecution under state statutes.
     
     “Making keys to buildings of state, political subdivisions or colleges and universities without permission is prohibited. No person shall knowingly make or cause to be made any key or duplicate key for any building, laboratory, facility, room, dormitory, hall or any other structure or part thereof owned by the state, by any political subdivision thereof or by the board of regents or other governing body of any college or university which is supported wholly or in part by the state without the prior written consent of the state, political subdivision, board of regents, or other governing body." “Any person who violates this action shall be guilty of a misdemeanor.
     Utah Code Annotated 63A-5-501, Keys to Public Buildings
     
     
   • 2.2 Most buildings have security systems by contact or visual alarms. If these alarms are not set then there is a breach of security. Employees who enter a school building whether authorized or unauthorized and violate the security alarms will be responsible for payment of the charges incurred by alarm calls as well as damage or loss resulting when the alarm system is breached.
   • 2.3 Employees working with groups are responsible to secure all doors and windows prior to setting the alarm and leaving the building.
   • 2.4 Students shall not be in a building before or after regular school hours without adult employee supervision.
   • 2.5 Employees are not to have access to school buildings after the staff has secured the building and left the grounds. Principals can authorize use of their building but must have security cleared employee present while the building is occupied due to the liability and responsibility of the building.
     
     
3. Exceptions
   
   Any deviation from this procedure must be requested by the principal and approved in writing by the appropriate district administrator.

Approved by the Board 05/02/2012